Star Tallahassee logo - link to main homepage

Sign In

 

  • Residents
    • Change for Change
    • DigiTally
    • Ethics Board
    • Fire
    • Neighborhood Services
    • Newsroom
    • OpenGov
    • Parks and Trails
    • Pet Adoption
    • Police
    • Public Safety
    • Public Transportation
    • Traffic
    • Title VI
    • Utilities
  • Business
    • Community Redevelopment
    • Job Openings
    • Online Permitting
    • City Owned Real Estate
    • Vendor Information
    • Procurement
    • Economic Vitality
    • Employee Login
  • Visitors
    • Airport
    • Arts & Culture (COCA)
    • Events
    • Fire
    • Parks and Activities
    • Police
    • Senior Center
    • Visit Tallahassee
  • Our City
    • 2023 Budget
    • Charters/Ordinances
    • Citizen Advisory Boards
    • City Attorney
    • Inspector General
    • City Leadership
    • City Treasurer-Clerk
    • Community Redevelopment
    • Current Projects
    • OpenGov
    • Retirement
    • Tallahassee Brand Library
    • WCOT City Television
    • Ethics Board
    • Strategic Plan
  • Services
    • Airport
    • Animal Services
    • Community Redevelopment
    • City Leadership
    • Current Projects
    • Diversity & Inclusion
    • Employment
    • Environmental Practices
    • Financial Transparency
    • Fire
    • Growth Management
    • Neighborhood Services
    • Newsroom
    • Parks & Recreation
    • Police
    • Procurement
    • Public Safety
    • Public Transportation
    • Senior Services
    • Real Estate Management
    • Report a Problem
    • Utilities
    • Traffic
    • WCOT City Television
    • PLACE
      Planning, Blueprint, Minority Business, Economic Vitality
    • Other Agencies
  • Residents
    • ADA/Non-Discrimination/Title VI
    • Change for Change
    • DigiTally
    • Ethics Board
    • Fire
    • Meeting Calendar
    • Neighborhood Services
    • Newsroom
    • OpenGov
    • Parking
    • Parks and Trails
    • Pet Adoption
    • Police
    • Public Transportation
    • Traffic
    • Utilities
  • Business
    • City Owned Real Estate
    • Community Redevelopment
    • Employee Login
    • Job Openings
    • Online Permitting
    • Procurement
    • Starting a Business in Tallahassee
    • Vendor Information
    • Volunteer
  • Visitors
    • Airport
    • Arts & Culture (COCA)
    • Events
    • Fire
    • Parking
    • Parks and Activities
    • Police
    • Senior Center
    • Visit Tallahassee
  • Our City
    • 2024 Budget
    • Charters/Ordinances
    • Citizen Advisory Boards
    • City Attorney
    • City Leadership
    • City Treasurer-Clerk
    • Community Redevelopment
    • Current Projects
    • Ethics Board
    • Inspector General
    • OpenGov
    • Procurement
    • Retirement
    • Strategic Plan
    • Tallahassee Brand Library
    • Fleet
  • Services
    • Airport
    • Animal Services
    • Community Redevelopment
    • City Leadership
    • Current Projects
    • Diversity & Inclusion
    • Employment
    • Environmental Practices
    • Financial Transparency
    • Fire
    • Growth Management
    • Neighborhood Services
    • Newsroom
    • Parks & Recreation
    • PLACE
      Planning, Blueprint, Minority Business, Economic Vitality
    • Police
    • Procurement
    • Public Transportation
    • Senior Services
    • Real Estate Management
    • Report a Problem
    • Retirement
    • Utilities
    • Traffic
City of Tallahassee
  • Procurement
  • Vendor Opportunities
  • Minority Business
  • Payments and Invoices
  • Office of Economic Vitality
COT Facebook COT Twitter Instagram WCOT YouTube

Submitting a Proper Invoice

Below are instructions for proper submittal of invoices. Take care to select the appropriate set of instructions based upon whether the invoice is for Construction/Consulting service or Non-Construction services.

Construction or Consulting Invoice

  1. The Contractor shall submit an original invoice (or electronic invoice, if authorized,) at the end of every [month, quarter, etc] in which services were rendered. The original invoice can be sent electronically to Accounts Payable or mailed to the following address:

    City of Tallahassee
    Accounts Payable Section, A-28

    300 South Adams Street
    Tallahassee, Fl. 32301-1731
    Telephone 850-891-8280, Fax 850-891-8788

  2. A proper invoice must include:
    1. Name and address of the Contractor
    2. Invoice date
    3. Invoice number (contractor is encouraged to assign an identification number)
    4. Contract number
    5. City's Purchase Order number, if applicable
    6. Contract line item number, including description, quantity, unit of measure, unit price and extended price of the item
    7. Terms of any prompt payment discount offered
    8. Name and address of official to whom payment is to be sent
    9. Federal Identification Number

City of Tallahassee Standards for Proper Submittal of a Non-Construction Invoice

  1. The vendor shall submit an original invoice electronically to Accounts Payable or mailed to the following address:

    City of Tallahassee
    Accounts Payable Section, A-28

    300 South Adams Street
    Tallahassee, Fl. 32301-1731
    Telephone 850-891-8280, Fax 850-891-8788
    (When a City purchase card has been used for payment, the invoice shall be submitted directly to the cardholder)

  2. A proper invoice minimum requirements:
    1. Name of vendor and remit to address
    2. Invoice number
    3. Date of preparation
    4. Item description, quantity and price

Purchase orders are required prior to construction beginning on City projects, professional services being offered to City departments, or goods shipped to City locations.

Star Tallahassee logo - link to main homepage
  • Contact Info
  • Procurement
  • 300 South Adams Street
  • Tallahassee FL 32301
  • 850-891-8280
  • Maps and Directions
  • Contact Us
  • City Commission
  • John E. Dailey, Mayor
  • Jeremy Matlow
  • Jacqueline "Jack" Porter
  • Curtis Richardson
  • Dianne Williams-Cox
  • City Officials
  • Reese Goad
    City Manager
  • Amy M. Toman
    City Attorney
  • Dennis R. Sutton
    Inspector General
  • Jim Cooke
    City Treasurer-Clerk
  • City Services
  • Utility Accounts
  • Parking Tickets
  • Report a Problem
  • TPD Online Reporting
  • Accessibility
  • Email Subscriptions
  • ADA/Non-Discrimination
  • Online Kennel
  • Driver Info Service
  • Athletics Registration
  • Public Records
  • WCOT Online
  • Talgov.com
  • Directory/Site Map
  • Talgov Apps
  • Privacy Policy
  • Disclaimer
  • Site Feedback
  • Employee Login
  • Translate This Site
  • Procurement
  • 300 South Adams Street
  • Tallahassee FL 32301
  • 850-891-8280
  • Maps and Directions
  • Contact Us
  • Directory/Site Map
  • Privacy Policy | Disclaimer | Translate This Site
Loading... Loading...